Website Visitor Privacy Notice
KS Property Rentals LTD is committed to protecting and processing your personal data in accordance with the General Data Protection Regulations and the Data Protection Act 2018 (the legislation). For the purpose of the legislation and your personal data, KS Property Rentals LTD, is the Data Controller, Mr Simon C.M. Smith is the person responsible for data protection and can be contacted at 194 Canterbury Road, Birchington, Kent, CT7 9AQ, Telephone: 01843 843845, Email: firstname.lastname@example.org
The General Data Protection Regulations are to safeguard your personally identifiable information or personal data. This privacy notice will be regularly reviewed and updated.
Online identifiers, IP addresses and cookie identifiers
When you visit our website we may collect information about your computer, including (where available) your IP address, operating system and browser type, for system administration and to report aggregate information to our advertisers. This is statistical data about our users’ browsing actions and patterns. The data we store is always stored within the European Union or outside of the European Union but with an organisation operating under the General Data Protection Regulations.
We may obtain information by using a cookie file which is stored on the hard drive of your computer. Cookies contain information that is transferred to your computer’s hard drive. They help us to improve our site and to deliver a better and more personalised service. Our lawful basis of processing is a legitimate interest as processing the data enables us:
- To estimate our audience size and usage pattern.
- To store information about your preferences, and so allow us to customise our site according to your individual interests.
- To speed up your searches.
- To recognise you when you return to our site.
Your personal data will be processed during and after your website visit and any subsequent visits to our website.
Recipients of personal data
It will be necessary for us to process or share all or some of your personal data with our website host and advertisers.
Retention period and criteria used to determine the retention period
We will retain some elements of your personal data for up to three months. The information that can be anonymized will be that which is no longer required for either contractual fulfilment or a legitimate interest. If the lawful basis for processing your data was consent then you may withdraw such consent at any time.
You have a right of access to check your personal data to verify the lawful basis of processing. We are obliged to respond to an access request within 30 days and may not charge a fee unless the request is unfounded, excessive or repetitive. If a fee is charged it is to be a reasonable fee based upon the administrative cost of providing the information.
You have a right to rectification if the data we hold is either inaccurate or incomplete. If your data has been disclosed to third parties then we must inform them of the rectification, where possible.
You have a right to require erasure of your data when consent is our basis of processing (the right to be forgotten). You may request that your personal data be erased, for example, where there is no compelling reason for its continued processing or where you withdraw consent. We will comply with your request unless we have another basis of processing justifying our retaining the data (for example a legal requirement or the defence of a legal claim).
You have some rights to ask us to restrict processing i.e. to block or supress processing where, for example, the data may be incorrect and whilst the accuracy is verified. We are permitted to store the data.
Your right to object
You do have a right to object to further processing of your personal data. We may be required to stop processing unless there is some other legitimate basis of processing such as a legitimate interest or a requirement for the exercise or defence of a legal claim.
How to lodge a complaint with the supervisory authority
The supervisory authority responsible for data protection is the Information Commissioners Office (ICO) to whom concerns may be reported by phone on 0303 123 1113 or +44 1625 545 745 if calling from outside the UK, by email using the form on the website ico.org.uk or the livechat function.
The Working party W9 in the EU has published its final consent guidance but the ICO has not yet issued anything to explain how it might apply in the UK. In order to keep it separate and clear we have put consent in a stand-alone document. This will make the consent transparent and clear, but it will also mean that if you do not carry out any consent based processing for a particular group, you will not need the consent part. Therefore for those data subjects where you are not relying on consent you will provide the privacy notice and the data analysis as an appendix. For those data subjects where consent is part of the processing you will issue the privacy notice, the consent and the data analysis. The consent falls into three colour coded parts: consent for you to process data, consent where third parties are going to rely on your consent and thirdly where you do automatic property matching.